Choosing accounting software is not always the easiest thing to do. It can be both confusing and difficult. Believe us, we know, it can feel like a jungle out there, with as many accounting programs as users, all promising gold and green forests. So where do you start? Below, we list the questions you should ask yourself when choosing an accounting software, so you can find the right business system for you and your business.
Does the programme support integration? Can it be integrated with other systems?
A good place to start is to see if the accounting software can be linked to other systems. You probably already use several different systems in your business, and you're probably not too keen on replacing these systems just because you're changing accounting software. Therefore, it is important to ensure that your accounting software supports integrations, so that you can streamline your work even further. If your accounting software is not compatible with other systems, there can be a lot of duplication of effort, which benefits no one, especially you and your business.
Is the accounting software cloud-based?
The benefits of cloud-based accounting software are many. It means that your bookkeeping is always available, as long as you have access to an internet connection and a mobile device. With the help of the cloud, your records are always backed up, and you never have to worry about losing them. What's more, your system is automatically and regularly updated with the latest updates, so your accounting system is always at the cutting edge. At the same time, cloud-based accounting software enables digital collaboration, as it can be shared between colleagues, teams and external accountants.
Is support available?
howgood and easy to use your accounting software is, you will run into problems at some point, and it's good to have access to support that can help you. You rely on external tools and systems to run your business, so you'll also want to make sure it's always working, without hassle. With an accounting software that offers good, accessible support, you'll have greater confidence that everything will work as it should, and save yourself unnecessary headaches.
Is it possible to cooperate with an agency?
As your business grows, the accounting work can become more extensive. Or maybe bookkeeping and accounting aren't for you, and you'd rather focus your time on your business? Either way, it may be wise to choose an accounting software that makes it easy for you to work with an external accounting firm, if the mood strikes. With most modern accounting software, you can easily interact with your agency and choose which parts of the administration you take care of, and which parts the agency takes care of. However, some accounting software, such as Fortnox, is more well-known than others among accountancy firms, so it may be wise to choose a well-established accounting software from the outset.
Read more about the accounting software we often use
Is your accounting software scalable?
A common mistake is to look only at what you need today, and forget to look ahead. Your accounting software, in which you invest both time and money, should help you and your business to grow, not stand in the way of your growth. That's why it's wise to think about your future plans and find out how well your accounting software can meet the needs of tomorrow. Many accounting programs offer several features and add-ons, which may not be relevant today, but in the future, as your business develops and grows, may even be necessary for continued growth. Try to find out what additional features the provider offers, at what price and how easy it is to upgrade the system. With web-based systems, more often than not, this process is both smooth and simple.
How easy is it to get started?
Last but not least, you should look at things like how easy it is to get started. An important question to consider is whether you can import your old accounts into the new accounting software? You should also consider ease of use and interface. The best accounting software is that which is intuitive, which you and your staff can start using without spending too much time training yourself before you get comfortable. Some accounting software offers free trials, which can be a good way to get a feel for the tool and form an opinion about its ease of use and how well it suits your business.